The APIVex Google Sheets add-on lets you request API data, select fields from the response, and write them into a spreadsheet. Use it when a sheet is the right destination for a report or a small repeatable data workflow.
For a backend service or application, you can call APIVex directly. The getting started guide covers that path without requiring Sheets.
Before you begin
Have a Google account that can install the add-on, an APIVex account with an API key, and a query you have checked in the API Hub documentation. If your Workspace administrator controls add-on installation, you may need their help with availability.
Start with a small result and a separate output tab. Confirm the destination and append/replace setting before writing into a sheet containing other work.
Install and connect
- Open a Google spreadsheet.
- Use Extensions → Add-ons → Get add-ons and search for APIVex - API Integrator.
- Install the add-on using the Google account you use for the sheet.
- Open it from the Extensions menu and choose Import API.
- Enter your APIVex key from the dashboard and connect.
Keep your API key out of visible worksheet cells and shared screenshots. If you regenerate it in APIVex, update the add-on connection as well.
Prepare one API request
For a small initial lookup, the Instagram profile endpoint uses this URL:
https://api.apivex.com/instagram/api/user/info?username_or_id=instagramUse GET. APIVex authenticates with x-apivex-key; if you are configuring headers manually, use that exact name and your APIVex key. Do not substitute the generic x-api-key or a different provider's authentication header.
Request a preview before selecting fields. The response is nested JSON, so choose fields from the actual response rather than guessing their paths.
Select fields and import
Select only the values needed for the report. For a profile lookup, that might be an account identifier and available profile counts. For a list endpoint, select fields from the appropriate repeated records so each row represents the same kind of object.
Choose the destination tab, review whether the run appends to or replaces existing output, and import the small test result. Check column alignment, missing values, and the number of rows before increasing the scope.
Append mode is useful for observations over time, especially with a retrieval timestamp. Replace mode is useful for a current snapshot. Choose deliberately: repeatedly appending the same records can create duplicates, while replacing output can remove previous observations.
Save a repeatable configuration
Save the request and field selection when the first import looks correct. Give the configuration a name that identifies its source and task, such as “Instagram profile snapshot.”
When using scheduling, begin with a frequency suited to how often the data is useful. Review the destination and append/replace behavior before enabling repeated runs. Each refresh can make API requests, so monitor account usage and avoid scheduling a large job before checking its request count.
Pagination needs endpoint-specific settings
Some APIs use numbered pages; others require a token from the previous response. Match the add-on's pagination configuration to the exact endpoint you selected. A numeric start/end range is not a substitute for cursor pagination.
First verify a single page. Then test a small multi-page run and check for duplicates or repeated pages. Set a bounded collection size instead of assuming that every endpoint can return an unlimited dataset in one import.
Troubleshooting
The request cannot connect
Check the key, complete endpoint URL, HTTP method, and required parameters. Compare the same request in the APIVex documentation. If that request also fails, resolve the API error before changing spreadsheet field settings.
The preview has data but the sheet is empty
Check the selected response fields and the repeated record collection, then confirm the destination tab. A successful JSON response does not ensure that the chosen field path exists.
Repeated runs create duplicate rows
Check append mode and the meaning of each row. For historical observations, include a timestamp and source ID. For a current snapshot, use the appropriate replacement configuration on a dedicated output tab.
A saved or scheduled request stops working
Run the configuration manually and inspect the error. Check for a regenerated API key, outdated input, expired pagination token, changed response fields, or account usage constraints before increasing retries.
Choose the data workflow
The Zillow guide, Realtor guide, and hotel search guide explain how to construct useful queries. Validate the query first, then use this tutorial to bring the selected results into Sheets.
